Toolkit Dashboard

The Toolkit Dashboard is the primary interface you will see when you navigate to WordPress Admin > AI Product Tools. It serves as a central hub where you can monitor your store's status, access all generation tools, and manage your subscription plan.

This page is designed to give you a quick overview of your product catalog's health and provide one-click access to the most powerful features of the plugin. It is the starting point for every AI-driven task in your store.

Welcome and Store Overview

At the very top of the dashboard, you are greeted with a personalized welcome message that changes based on the time of day. This section also includes a series of statistics cards that provide immediate insights into your WooCommerce store.

Time-Based Greeting

The dashboard recognizes your local time and greets you with "Good Morning," "Good Afternoon," or "Good Evening." This helps create a more pleasant working environment as you manage your store. It is a small detail, but it makes the administrative experience feel more personal and less like a chore. We believe that managing a store should be an enjoyable experience, and these small touches help set the right mood.

WooCommerce Statistics Cards

These cards help you identify which products need attention. By looking at these numbers, you can quickly decide which AI tool to use next. Each card is updated in real-time as you make changes to your store.

1. Products with missing descriptions: This card shows the total number of products in your store that currently have an empty main description field. These are your top candidates for bulk generation. If this number is high, your store's SEO is likely suffering because search engines have no text to index.
2. Products with AI-generated descriptions: This tracks your progress by showing how many products have already been processed using our AI tools. It is a great way to see the value the plugin is adding to your store over time. Seeing this number grow can be very satisfying!
3. Recently added products: Displays the number of products added to your store in the last 30 days. New products often require fresh descriptions and SEO meta data. This card helps you ensure that no new item goes live without high-quality content.
4. Out of stock products: Helps you keep track of inventory. You might want to skip generating content for items that are currently unavailable to save credits, or you might want to prepare them for when they return to stock so they are ready to sell immediately.
5. Products without tags: Identifies products that are missing tags. Tags are essential for internal store search and customer navigation. Without tags, customers might have a hard time finding what they are looking for, leading to lost sales.
6. Total products: A simple count of every product in your catalog, giving you a sense of the overall scale of your store and how much work is left to do.

Store Index Status

The Store Index is a specialized database created by the plugin to help the AI Shop Assistant understand your products. It acts as the "brain" of your chatbot. On the dashboard, you will find a status badge that tells you if your index is ready.

• Indexed: Your store data is fully processed. The AI chatbot can accurately answer customer questions about your products, prices, and features. This is the ideal state for your store.
• Needs Update: You have made changes to your products (like price updates or new descriptions) that haven't been synced to the index yet. The chatbot might still be using old information, which could lead to customer confusion.
• Not Indexed: The indexing process hasn't started. You should run the indexer to enable the chatbot features. Without an index, the chatbot will only be able to answer general questions and won't know anything about your specific products.

Feature Cards Grid

The main area of the dashboard consists of a grid of seven cards. Each card represents a major feature of the AI Product Tools suite. These cards are designed to be intuitive and provide quick navigation.

1. Advanced AI Bulk Generator

This is the most powerful tool for creating high-quality product descriptions. It supports HTML formatting, custom variables, and an approval workflow. It is ideal for products that require a professional and polished look. You can use it to generate content for hundreds of products in a single session, ensuring a consistent brand voice across your entire catalog.

2. AI Bulk SEO Meta Generator

Search Engine Optimization is crucial for any online store. This tool automatically generates SEO titles and meta descriptions for your products, helping you rank higher on Google and other search engines. It ensures that your search results look professional and enticing to potential customers, increasing your click-through rates.

3. AI Shop Assistant

This card takes you to the configuration page for your customer-facing AI chatbot. You can customize how the chatbot looks, what it says when it greets customers, and how it handles specific product inquiries. It is like having a 24/7 sales assistant on your site who never gets tired and knows everything about your products.

4. AI Bulk FAQ Generator

Customers often have the same questions about shipping, returns, or product materials. This tool analyzes your product data to create a list of frequently asked questions and answers, which can be displayed on your product pages to reduce support tickets and build customer trust.

5. AI WooCommerce Automation Jobs

For busy store owners, automation is key. This feature allows you to set up "jobs" that automatically generate content for new products as they are added to your store. You can set it to run every hour, day, or week, ensuring your store is always up to date without you having to lift a finger.

6. AI Bulk Product Title Generator

If your current product titles are too short or not descriptive enough, use this tool to rewrite them. Better titles lead to higher click-through rates from search results and make your store look more organized and professional.

7. Standard AI Bulk Generator

This is a faster, plain-text version of the generator. It is completely free to use and does not require credits. It is perfect for quickly filling in descriptions for thousands of products where HTML formatting isn't a priority, or when you are working on a tight budget.

Navigating the Cards

Each card in the grid offers multiple ways to interact with the feature:

• Click to Open: Clicking anywhere on the main body of the card will take you to the main page for that feature.
• Settings Gear: In the top-right corner of each card, there is a small gear icon. Clicking this will take you directly to the settings page for that specific tool, allowing you to skip the main settings menu and get straight to work.
• Feature Summary: Each card provides a brief list of what the tool can do, helping you choose the right one for your current task without having to open the documentation.

Plan and Subscription Status

Your current plan level is always visible on the dashboard. This helps you keep track of your available features and limits.

Plan Indicator

You will see a badge indicating if you are on the Free, Pro, or Business plan. Each plan offers different levels of credit limits and access to advanced features like automation.

• Free: Great for small stores or testing the plugin. Includes basic generation features.
• Pro: Ideal for growing stores that need HTML output and more credits. Unlocks advanced filtering and more AI models.
• Business: The best choice for large stores that need full automation, priority support, and the highest credit limits.

Upgrade Button

If you find that you need more credits or want to unlock Pro features like the Automation Jobs, a prominent "Upgrade" button is available. Clicking this will show you a comparison of the available plans and allow you to upgrade your license in just a few clicks, ensuring you never run out of generation power.

Navigation Bar

At the top of the dashboard, a navigation bar provides quick links to helpful resources:

• Documentation: Access the full library of guides and tutorials to help you master every feature of the plugin. It is updated regularly with new tips and tricks.
• Feature Request: Have an idea for a new feature? Use this link to submit your suggestions directly to our development team. We love hearing from our users and many of our best features started as user suggestions.

Troubleshooting Common Dashboard Issues

Even the best tools can sometimes have hiccups. Here are some common issues you might encounter on the dashboard and how to fix them.

Dashboard Not Loading

If the dashboard appears blank or doesn't load at all, it is usually due to a conflict with another plugin or your theme.

1. Clear Cache: Try clearing your browser cache and any WordPress caching plugins you have installed.
2. Check Permissions: Ensure your user account has the "Administrator" role or the specific "manage_aipt_settings" capability.
3. Plugin Conflict: Temporarily deactivate other plugins to see if the dashboard returns. If it does, reactivate them one by one to find the culprit.
4. Check Console: If you are technically inclined, check the browser's developer console for any JavaScript errors that might be blocking the page.

Statistics Not Updating

If the numbers on your statistics cards seem wrong, they might be cached.

1. Refresh Page: Simply refreshing your browser often fixes this.
2. Wait for Sync: The plugin syncs data periodically to save server resources. If you just added 100 products, it might take a minute for the dashboard to reflect the new total.
3. Check WooCommerce: Ensure your products are correctly published in WooCommerce. Draft products might not show up in all statistics depending on your settings.

Missing Feature Cards

If you don't see all seven cards, you might be on an older version of the plugin or have a license issue.

1. Check for Updates: Go to Dashboard > Updates and ensure you are running the latest version of AI Product Tools.
2. License Activation: Some cards might be hidden if your license isn't properly activated. Check the "Account" page to verify your status.
3. Plan Limits: Some features are only available on Pro or Business plans. If you are on the Free plan, certain cards might show an "Upgrade" badge or be grayed out.

Frequently Asked Questions (FAQ)

How often are the statistics updated?

The statistics on the dashboard are updated every time you load the page. However, some data might be cached for a few minutes to ensure your site remains fast.

Can I customize which cards appear on the dashboard?

Currently, the dashboard shows all available features based on your plan level. This ensures you always have quick access to every tool you might need.

What happens if I run out of credits?

If you run out of credits for the Advanced tools, you can still use the Standard Bulk Generator, which is unlimited and free. You can also upgrade your plan at any time to get more credits.

Is the Store Index update automatic?

The plugin attempts to update the index automatically when products are changed, but for large catalogs, you might occasionally need to trigger a manual update from the Store Index page to ensure everything is perfectly synced.

Best Practices for Dashboard Management

To get the most out of your AI Product Tools experience, follow these simple best practices:

• Check Stats Weekly: Make it a habit to check your "Products with missing descriptions" card once a week. This ensures your catalog stays fresh and complete, which is great for SEO.
• Monitor Your Index: Always keep an eye on the Store Index status. A "Needs Update" status means your chatbot isn't as smart as it could be. Try to update the index after any major product changes.
• Explore New Features: We often add new cards to the grid as we release new tools. Take a moment to click the "Settings" gear on new cards to see what they can do for your store.
• Use the Documentation: If a card's feature seems complex, the "Documentation" link in the navigation bar is your best friend. It contains step-by-step guides for everything.
• Keep Your API Key Valid: If you see a red warning on the dashboard about your API key, fix it immediately. None of the generation tools will work without a valid connection.

Complete End-to-End Example: A Morning Routine

Imagine you are a store owner starting your day. Here is how you might use the dashboard to stay productive and keep your store in top shape:

1. Log In: You open your WordPress admin and click on AI Product Tools.
2. Check Greeting: The dashboard says "Good Morning," and you see your stats.
3. Identify Needs: You notice the "Products with missing descriptions" card shows "15." You also see that "Products without tags" shows "8."
4. Take Action: You click the "Advanced AI Bulk Generator" card to start processing those 15 items. You set it to generate both descriptions and tags to save time.
5. Monitor Progress: While the generator runs in the background, you look at the "Store Index" status. It says "Indexed," so you know your chatbot is ready for customers.
6. Review Plan: You see you have 200 credits left, which is plenty for today's tasks. You decide to also run the "SEO Meta Generator" for the new products once the descriptions are done.
7. Finish Up: Once the descriptions are generated and approved, you return to the dashboard and see the "missing descriptions" count has dropped to "0." Your store is now fully optimized and ready for a busy day of sales!

What's Next?

Now that you are a master of the dashboard, you can dive deeper into specific features:

• Learn how to generate content for a single item in the Single Product Generation guide.
• Start a large-scale project with the Advanced Bulk Description Generator.
• Set up your first automated task in the Automation Jobs section.
• Optimize your search presence with the SEO Meta Generator.
• Customize your customer experience with the AI Shop Assistant.
• Learn how to manage your catalog's index in the Store Index guide.